As the year winds down, businesses and families plan various events, from company meetings and conferences to year-end celebrations and reunions. Whether organizing a corporate seminar, team-building event, or gathering for the upcoming holiday season, selecting the fitting hotel conference room can make all the difference. At Scottsdale Plaza Resort, we offer an array of beautiful indoor and outdoor venues that can accommodate all types of events, from intimate board meetings and training seminars to grand holiday galas and family reunions.

Scottsdale Plaza Resort distinguishes itself with its 58 breakout-meeting suites, 21 meeting rooms, and six outdoor venues, offering versatile options for any occasion. As the year ends, here’s your comprehensive guide to selecting the perfect space for your next event, with the unique features of our meeting spaces in focus. To book a room, simply visit our website or contact our dedicated event planning team, who will guide you through the process?

Consider the Amenities

When selecting a hotel conference room, consider the amenities that can enhance your event. The right amenities can elevate any event, from business essentials like high-speed Wi-Fi and AV equipment to aesthetic details like natural lighting and scenic views.

At Scottsdale Plaza Resort, our meeting spaces are equipped with cutting-edge technology, ensuring smooth presentations, video conferencing, and sound systems. You will also find large windows with stunning views of the resort’s lush gardens and Camelback Mountain, creating a memorable atmosphere for your guests. In addition, with access to on-site amenities like our full-service spa, restaurants, and fitness centers, attendees can enjoy the resort beyond the event itself.

What to ask: What technology is available in the room? Are there any added amenities, such as business centers or lounges?

Room Size and Layout

Room size and layout are not just details; they are crucial factors to consider, especially for events happening towards the end of the year when attendance might be higher. Whether planning a small team meeting, a mid-sized corporate event, or a large company holiday party, the venue should comfortably accommodate your guest list while providing enough room for activities, dining, or networking. This is where Scottsdale Plaza Resort’s various venues truly shines, offering the perfect space for any event style and guest number.

At Scottsdale Plaza Resort, we offer a range of venues that can meet various needs. Smaller gatherings can enjoy the intimacy of our breakout suites, perfect for focused meetings or private dinners. For more significant events our Camelback and Paradise Ballrooms can host hundreds of attendees and offer flexible configurations, whether you need space for a formal banquet or a theater-style presentation setup.

What to ask: How many people can the room hold? Is the layout adaptable for different event styles?

Catering and Menu Customization

No matter the event, food is not just a necessity; it is always a highlight. Whether hosting a corporate luncheon, a holiday cocktail hour, or an end-of-year gala, your catering choices can make a lasting impression on your guests. That is why selecting a venue with excellent catering options is critical to a successful event. At Scottsdale Plaza Resort, our culinary team specializes in creating custom menus for any event style, ensuring your guests have a memorable dining experience.

When you book your event, our team will work closely to understand your preferences, dietary restrictions, and event theme. From past hors d’oeuvres to full-course dinners, we use fresh, seasonal ingredients to create dishes that align with your event’s theme and guests’ preferences. We can also accommodate dietary restrictions, ensuring everyone enjoys a delicious meal, whether a formal sit-down dinner or a casual buffet.

What to ask: Does the venue provide catering services? Are menu tastings available? Can they accommodate special dietary requirements?

Location and Accessibility

When planning any event, particularly one as the year winds down and schedules get hectic, choosing a convenient location for all guests is essential. Scottsdale Plaza Resort is ideally situated in the heart of Scottsdale, just a short drive from Phoenix Sky Harbor International Airport. This strategic location, easily accessible for out-of-town attendees, will make your guests feel at ease, knowing they can easily reach the venue without any hassle.

Our resort also provides ample parking and is fully accessible, ensuring all guests can comfortably attend your event. From accessible ramps to spacious elevators and clear signage, we are committed to making sure your event is welcoming to all. This commitment to accessibility is a testament to our dedication to making all your guests feel included and valued.

What to ask: Is the venue easy to get to? Are there accessibility options for guests with mobility issues? Is parking available on-site?

Cost and Budget Considerations

Cost is always a factor when planning an event, whether a company-wide conference or an end-of-year holiday party. Understanding the venue’s pricing structure upfront is crucial for staying within your budget.

At Scottsdale Plaza Resort, we offer a range of pricing options and event packages that include everything from room rental fees to AV equipment and catering. Our team works closely with you to create a package that meets your needs without surprise costs. Whether you’re planning a modest gathering or an elaborate celebration, we provide exceptional value for our services.

What to ask: What is included in the rental fee? Are there extra charges for equipment or staffing? Are there package options that bundle services together?

Outdoor Venues for Arizona Charm

Outdoor venues can offer a unique and refreshing experience for those looking to incorporate Arizona’s beautiful fall and winter weather into their event. Scottsdale Plaza Resort’s outdoor spaces, such as the Camelback Vista or Garden Courtyard, provide picturesque backdrops perfect for cocktail receptions, outdoor meetings, or casual gatherings under the stars.

Our outdoor venues have heaters and fire pits, making them ideal for daytime and evening events as temperatures drop. Plus, the beautiful desert landscape provides a stunning setting that impresses your guests and makes your event feel special.

What to ask: Are outdoor venues available? How can the space be adjusted for cooler weather? Are heaters or tents provided?

Benefits of Hosting Your Event at Scottsdale Plaza Resort

Choosing Scottsdale Plaza Resort for your end-of-year event provides you with more than just a venue — you gain access to a full-service experience. Our team of professional event planners is here to ensure that every detail is taken care of, from décor and entertainment to catering and logistics. With luxury accommodations, five pools, a full-service spa, and fine dining restaurants on-site, your guests can enjoy the ultimate resort experience before, during, and after your event.

Additionally, our proximity to Scottsdale’s shopping districts, golf courses, and cultural attractions makes the resort ideal for attendees looking to explore the area after your event.

What to ask: What additional services are available? Are there any discounts for booking accommodations and event space?

Key Questions to Ask Before Booking

Before finalizing your booking, make sure to ask the right questions to avoid any surprises. Here is a quick checklist of what to inquire about:

• What is included in the rental fee?
• Are there restrictions on decorations or entertainment?
• How is the setup and teardown handled?
• Are there options for both indoor and outdoor spaces?
• What is the parking situation?

Conclusion

Choosing the fitting hotel conference room for your end-of-year event involves considering various factors, from room size and amenities to catering and cancellation policies. At Scottsdale Plaza Resort, we offer elegant, flexible spaces paired with unparalleled service to ensure your event’s success. Contact our team today to start planning your perfect end-of-year gathering!